Legal Secretary

Careerlink People Solutions are seeking an experienced Secretary for a temporary role based within the Adelaide CBD, requiring an immediate start.

You will hit the ground running and join a well-known organisation where professional development and a collaborative team environment is paramount.

Based in the Adelaide CBD, we are looking for an experienced Secretary to provide timely and professional secretarial and administrative support to the lawyers on a day-to-day basis. This role is being offered as a temporary full-time role, working Monday to Friday, with the occasional need to work outside of business hours.

• Provide timely and professional secretarial and administrative support to the lawyers on a day-to-day basis

• Handle telephone and email enquiries in a courteous and effective manner for lawyers, taking the necessary action according to commission procedures and requirement of each lawyer

• Undertake tasks in relation to the opening and closing of files to ensure paperwork is completed and entered into the system in a timely and accurate manner

• Assist with the maintenance of statistical records for various requirements

• Collate documents and prepare briefs for in-house lawyers as required

• Complete documentation from notes provided by legal staff and/or from proforma templates

• Use of the file management system to enter data to open files and prepare documentation for lawyers as required

• Work in a team environment, fostering sound working relationships

• Actively participate in team meetings

• Perform effectively, prioritising workloads with competing deadlines to achieve the required outcomes

• MUST have previous experience working as a Secretary in a busy office, legal experience desired but not essential

• A working understanding of confidentiality with an ability to be discreet in dealing with confidential and sensitive matters

• Excellent communication skills both verbally and written

• An enthusiastic, conscientious, and flexible approach to work

• Experience in the formatting and presentation of documents across multiple systems

• An ability to manage multiple tasks with confidence whilst working towards competing deadlines

• An ability to pick up new skills fast and work autonomously

• Previous experience using file management systems

• Excellent attention to detail

• Excellent computer and IT skills, with a working knowledge of Word, Excel, and Adobe

• MUST have a valid current National Police Clearance and current DCSI Child Related Clearance

This is an excellent opportunity to join a well-known organisation, which allows you to contribute through the work that you do, but that also allows you to be a part of something bigger.

• Work as part of a diverse workforce

• Excellent work life balance

• Brilliant team culture 

If you have the skills and experience to excel in this position and you are looking to join an exciting organisation within a growing industry apply now. Please note only shortlisted candidates will be contacted.