Executive Officer

Careerlink People Solutions have partnered with an innovative and sought-after Adelaide CBD-based organisation who are looking for an experienced Executive Assistant to join their team.

You will be responsible for providing comprehensive and confidential, executive support services to the Executive Team, enabling them to advance and achieve organisational initiatives and goals. This requires managing and preparing responses to high level briefings and correspondence, anticipating requirements, ensuring deadlines are met, diary management and coordinating research and complex and sensitive projects that support the work of the Executive and divisional leadership.

• Manage and provide a confidential, professional and discrete diary and administration support service to the Executive including screening telephone calls and enquiries and prioritising and resolving urgent issues
• Recognise and deal discretely with confidential matters and demonstrate integrity of the highest order
• Provide oversight, guidance and follow-up to team members to coordinate and ensure service expectations and deadlines are fully delivered in accordance with the expectations of the Executive and the wider divisional team
• Coordinate and provide secretariat support to divisional meetings including preparing and distributing agendas, minute taking and initiating and managing communication functions with key stakeholders
• Manage and prepare responses to high level briefings and correspondence received by the Executive including monitoring, prioritising, and responding to emails and providing authorised recommendations and approvals
• Coordinate and control research and complex and sensitive projects that support the work of the Executive including monitoring and tracking results, identifying issues and risks and developing clear and relevant reporting
• Manage a range of financial functions for the Executive including monitoring and reporting on budgetary activities in a timely and accurate manner, and in accordance with relevant guidelines
• Provide coverage for other Executive Officer roles, as designated in times of excess workload and absence
• Provide expert advice and assistance to the Executive and divisional team leads to manage a range of cross-functional issues including business and corporate reporting, human resource management, administrative and business processes and organisational improvement

• Demonstrate a significant level of experience in working with and supporting Executive and senior management including recognising, prioritising and dealing discretely with confidential matters, comprehensive diary management and high level and confidential document preparation
• Demonstrate a significant level of experience in all relevant aspects of administrative, secretarial and meeting support functions including minute taking, drafting correspondence including memos and minutes
• Excellent administrative and organisational skills with a high level of attention to detail
• Exceptional professionalism and communication skills including genuine drive, enthusiasm and passion to work as part of a cohesive professional team and a results-oriented approach
• Demonstrate exceptional stakeholder engagement and customer service skills with a proven ability to build and maintain relationships with diverse internal and external stakeholders
• Advance knowledge and skills in using a wide range of PC applications, including Microsoft Office Suite
• Demonstrated experience in the use and maintenance of records and information management systems
• Demonstrated ability to work under broad direction, operate effectively in a fast-paced environment with changing priorities and exercise independent judgement, delegated authority and a significant level of responsibility in meeting deadlines and providing expert advice on complex matters
• Demonstrated ability to apply a high degree of attention to detail and sound analytical skills, identify performance outcomes and review and improve operations to determine their effectiveness and recommend practical solutio

If you have the skills and experience to excel in this position and you are looking to join an exciting organisation within a growing industry apply now. Please note only shortlisted candidates will be contacted.