Administration Support Specialist 

Careerlink People Solutions have partnered with professional services consultancy to find their next Administration Support Specialist. This growing consultancy is looking for an experienced and highly motivated individual to join their Adelaide office.

The Role

As an Administration Support Specialist, you will be responsible for a range of tasks including formatting technical reports and other documents in MS Word. This involves transferring content from various authors of technical reports into a master document using the company’s style guide. The technical reports can be very detailed and up to 600 pages long so it is vital that a high standard of attention to detail must be maintained. You must be methodical and have the ability to work autonomously as well as follow detailed instructions.

Key Responsibilities
  • Manage the master document end-to-end process for producing and maintaining the documents including technical reports and administration guides
  • Prepare documents and manage delivery to the schedule
  • Maintain existing documents, analysing, and updating to address inconsistencies in style and gaps in the information
  • Develop an understanding of the various audiences for each document type
  • Develop an understanding of the company style guide conventions for each document type and format
  • Receive input from other teams and apply to the master document ensuring the company style guide is followed
  • Issue drafts and edits to document authors and reviewers
  • Reception duties
  • Provide administrative support
  • Coordination of diary management, meeting rooms, and visitors
  • Organising and facilitating international travel and the appropriate support documents
  • Maintaining a professional public image and clean and tidy office
  • General administration including but not limited to filing and archiving
  • Data entry into portals including Xero accounting software
  • Any other ad hoc duties as requested
Skills and Experience
  • High proficiency in MS Word 2016
  • Excellent attention to detail
  • Good computer skills
  • Good organisation skills, including diary management for others
  • Good writing and verbal communication skills
  • The ability to multi-task and prioritise on a range of administration tasks
  • Professional presentation and enterprising approach to all duties
  • Experience in business administration, commerce, accounting, or use of Xero software is highly regarded

This is an excellent opportunity to join a unique, successful, and global organisation who value hard work while maintaining a fun working environment.

How to Apply

If you have the skills and experience to excel in this position and you are looking to join an exciting organisation within a growing industry apply now. Please note only shortlisted candidates will be contacted.

Apply For Job

We are interviewing immediately so if you feel that you meet the above criteria please send your resume or contact us at 08 8234 2144.

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